Shared Folders Page

The Shared Folders page is where delegated folder owners and administrators manage access to shared network folders — controlling IAM Shop assignments, RBAC access grants, and the approval policies that govern self-service requests — with EmpowerID's governance and audit capabilities applied to file system permissions. Access it by selecting Shared Folders from the Resource Type menu.

Required roles

To access the Shared Folders page you need:

• UI-Res-Admin-MS-Shared-Folders for full shared folder management, or UI-Res-Admin-MS-Shared-Folders-Base for read-only / limited access
• VIS-Res-Admin-MS-API — required for all Resource Admin users
• UI-Res-Admin-MS-Common — required for all Resource Admin users

See Assigning Management Roles Needed to Access Resource Admin.

Shared Folders page showing the main interface with filters and folder listings

Finding Shared Folders

Search matches against the following attributes simultaneously:

• Name
• FriendlyName
• LocalPath
• UNCPath

Entering "fi" returns every folder where that string matches any of those attributes.

Search results showing shared folders matching the search criteria

Shared Folder Search Filters

Use filters to narrow a large set of results. Filters can be combined with search terms for granular results.

Filter	Description
Owned By	Lists folders by ownership: Anybody – All shared folders Myself – Only folders you own Someone Else – Folders owned by a specified person
UNC Path	Filters folders to those matching the specified UNC path.
Advanced Search	Attribute-level filtering by Name, Computer, DNS Host Name, or Description.

info

The Owned By filter is visible only to users with the appropriate role assignment.

Working with Shared Folders

Select the Details link on a shared folder record to open the Details view. Select the gear icon to launch the Delete Shared Folder workflow.

Shared folder record showing Details link and contextual workflow button

Shared folder overview page with available tabs

IAM Shop Assignments

Use this tab when you need to grant a specific user access to this folder at a defined permission level, see who currently has direct access assignments, or revoke an existing assignment.

• View, add, and remove IAM Shop Assignment entries for individual users

IAM Shop Assignments tab showing access assignment management

IAM Shop Assignees

Use this tab when you need to grant access to an entire group, Management Role, or query-based collection at a specific IAM Shop Permission Level, or remove that type of assignee.

• View, add, and remove IAM Shop Assignees (Groups, Management Roles, Management Role Definitions, or Query-Based Collections)

IAM Shop Assignees tab showing assignee management

RBAC Assignments to Folder

Use this tab when you need to review which RBAC access assignments exist for the folder, or remove one that is no longer appropriate.

• View existing RBAC access assignments
• Delete RBAC access assignments

RBAC Assignments to Folder tab showing role-based access control

Access Managers (RBAC Owners)

Use this tab when you need to assign a person responsibility for managing access to this folder, review who currently holds that responsibility, or remove an access manager.

• View, add, and remove access managers

Access Managers (RBAC Owners) tab showing access manager administration

Direct Assigned Locations

Use this tab when you need to associate this folder with an organizational location, review existing location assignments, or remove a location assignment.

• View, add, and remove assigned locations

Direct Assigned Locations tab showing location assignment management

Access Request Policy

Use this tab when you need to change the approval workflow that governs self-service access requests for this folder in the IAM Shop, or review the currently configured policy.

• View the current Access Request Policy
• Change the Access Request Policy

Access Request Policy tab showing approval workflow configuration

Workflows Available from This Page

The Shared Folders Workflows page provides a centralized hub for shared folder workflows.

Available workflows for shared folder management

Common Tasks

Task	Article
Register an existing shared folder	Register Shared Folders
Create a new shared folder	Create Shared Folders
Delete a shared folder	Delete Shared Folders
Unshare a folder	Unshare Folders

Related Pages

• Navigating Resource Admin – General interface overview
• Applications Page – Application management
• Groups Page – Group management
• Management Roles Page – Role-based access control administration
• People Page – User onboarding and identity management
• Mailboxes Page – Exchange mailbox administration