Skip to main content

Invite People

Send email invitations to prospective users to join your organization through self-registration. EmpowerID creates an inactive Person object and emails the invitee a registration link. The invitee must complete registration within the specified timeframe, or EmpowerID automatically deletes the inactive account.

Prerequisites​

  • Access to Identity Administration in EmpowerID
  • Permissions to invite users
  • Email address for the prospective person
  • Business role and location information for the invitee

Invite a Person​

  1. On the navbar, expand Identity Administration and select People.

  2. Click Invite Person. Invite Person action
    This opens the Invite User form. Invite User form

  3. Enter the following information:

    • First Name - Invitee's first name
    • Last Name - Invitee's last name
    • Email - Invitee's email address (required for receiving invitation)
    • Country - Invitee's country (optional)
    • Primary Business Role and Location - Click Select a Role and Location, then:
      • Search for and select a Business Role from the Business Role tree
      • Click the Location link and select a location from the Location tree
      • Click Select to confirm the selection
    note

    All people must have a Business Role and Location assigned.

  4. Click Submit. Submit invitation

  5. Click Submit to close the Passwordless Email Sent confirmation message. Email sent confirmation

Results​

  • Inactive Person object is created in EmpowerID
  • Invitation email with registration link is sent to the specified email address
  • Invitee receives instructions to complete registration
  • Upon successful registration:
    • Person object becomes active
    • Person can authenticate to EmpowerID
    • Person is assigned to the specified business role and location
  • If registration is not completed within the configured timeframe:
    • Inactive Person object is automatically deleted
    • No further action is required

Understanding the Registration Process​

The invitee receives an email containing:

  • Welcome message
  • Registration link
  • Expiration timeframe
  • Basic instructions for completing registration
tip

Monitor pending invitations through the People management interface to track registration status and follow up with invitees as needed.